Race Policies

Vancouver’s only Marathon event is wholly organized by the non-profit Vancouver International Marathon Society RUNVAN®


GENERAL POLICIES

  • Age Restrictions: Race registration Age Policy requires that as of race day, all Marathon and Marathon Relay participants must be 18 or older, all Half Marathon participants must be 16 or older, and all 8KM participants must be 11 or older. Kids Fun Run participants must be between 5 and 12 years old on their race day. This policy follows international standards, has been informed by our external medical advisers, and is in place for the safety of participants. Parents/guardians must sign the online waiver at registration for participants aged 18 or under. Parents/guardians are also urged to ensure that young runners have the training and pace judgement required to complete the event comfortably and safely. Event organizers reserve the right to require proof of age.
  • Prohibited Items: The use of strollers, bicycles, inline skates, or any other means of propulsion, pets, and personal drone use are strictly prohibited. The right to disqualify runners who fail to comply with these regulations is at the sole and exclusive decision of the Board of Directors of the Vancouver International Marathon Society.
  • Drone Usage: Personal and Commercial drone use is strictly prohibited at any Vancouver International Marathon Society event; including all BMO Vancouver Marathon events, the Granville Island Turkey Trot and Fall Classic.
  • iPods/MP3 players/headphones: For runner safety, music devices are not encouraged. There is no risk of disqualification for simple use. If a runner puts themselves or other runners at risk through an unsafe act that event officials determine was caused directly or indirectly through the use of a prohibited item however, the runner may be disqualified. Wear one earbud at most, so you can hear instructions from race officials. In the event of an accident, your wearing of earbuds may invalidate an insurance claim.
  • Nordic Pole Walkers and Walkers: Nordic Pole Walkers are not encouraged because of the congestion on the course however, should poles be required for participation, then participants will be placed in the last corral. In addition, nordic pole walkers and walkers will be instructed to walk at the side of the course to reduce any potential congestion. All walkers must meet course time limits.
  • Ambulatory, impaired or people with other disabilities: Please contact the BMO Vancouver Marathon before registering.
  • Timing Cutoffs: There will be designated check points along the course with authorized course marshals that monitor and encourage runners to stay on pace and to ensure completion within the cut off time. A sweep vehicle will be available for pick up if necessary. Course time limits are: Marathon and Marathon Relay 7 hours, Half Marathon 4 hours, 8KM 1.5 hours.
  • Pacing:
    • Pacers should be made known to all competitors, including the pace (target time) they plan to run to ensure equal opportunity to benefit from the pacer if they so desire. Pace bunnies fall under this category.
    • Pacers must start at the start, and run the entire race unless they drop out. i.e. a pacer cannot come in 10K from the finish and start pacing someone if they haven’t run the first 32.2K.
    • Pacers must be registered in the same race as those they are pacing.
  • Course Hours:The Half Marathon course opens at 7am and closes at 11am on race day. The Marathon and Marathon Relay courses open at 8:30am and close at 3:30pm race day. The 8KM course has a start time of 9:30am and closes at 11am race day. The Marathon, Marathon Relay, Half Marathon and 8KM races all share the same bustling Downtown Finish Line, where you’ll celebrate amidst a throng of cheering spectators. Due to our agreement with the City of Vancouver, we are required to open roads at specific times and if you arrive later than these times, you will not be permitted to run. Note: The Half Marathon Start Line is closed at 7:20AM, the Marathon and Relay Start Line is closed at 8:40AM, and the 8KM is closed at 9:40AM.
  • Course Availability: The event is restricted and limited to registered participants only.

REGISTRATION POLICY

The Marathon is capped at 5,000 participants, and the Relay is capped at 260 teams, with a minimum age of 18 on race day. The Half Marathon is capped at 10,000 participants with a minimum age of 16 on race day. The 8KM is capped at 2,500 participants with a minimum age of 11. All events are anticipated to sell-out.

View Entry Fees and Deadlines at bmovanmarathon.ca/register-now

Vancouver’s only Marathon event is wholly organized by the local non-profit Vancouver International Marathon Society RUNVAN®.

Learn more about our pillars of sustainability here


REFUND POLICY

ENTRY FEES ARE NON-REFUNDABLE, NON-TRANSFERABLE UNDER ANY CIRCUMSTANCES.

For Legal and Liability reasons runners cannot offer their unused bib to any other runner. Runners are not allowed to defer their unused entry to the following year.

EVENT CANCELLATION POLICY: The Vancouver International Marathon Society, in accordance with management executives and the Board, City officials and local law enforcement, has the authority to cancel any of the events for emergency purposes such as, but not limited to, inclement weather or threat of terrorism. If such emergency conditions force cancellation, refunds cannot be provided since funds will have been spent in preparation for Race Day.


DEFERRAL POLICY

Registrants unable to participate in the Marathon or Half Marathon due to an injury and/or medical reason are eligible to receive a 50% discount on their registration for the following year, when they volunteer on Race Day at the Start Line. All applications must be received by May 2 – no exceptions.

Registrants unable to participate in the Marathon or Half Marathon due to an injury and/or medical reason, and who are unable to volunteer on Race Day, may apply to receive a 20% discount on their registration for the following year. All applications must be received by May 2 – no exceptions.

Application: Race Deferral


SWITCHING RACES

While there is space available, you may switch to a shorter distance – ie. switch your Marathon entry to a Half Marathon or 8KM entry, or Half Marathon entry to an 8KM entry – however, the price difference will not be refunded. A $10 change fee will be applied to all changes. Plus applicable online fees.

While there is space available, you may also switch to a longer distance – ie. switch your Half Marathon to a Marathon, or 8KM to a Half Marathon or Marathon – however, you will be charged the price difference. A $10 change fee will be applied to all changes. Plus applicable online fees.

Marathon Relay participants may swap in and out at no charge within a Relay team, but cannot switch out of a Relay team into another race.

To switch races or Marathon Relay participants, please connect to the Participant Dashboard with your confirmation code.

If there is space available, you may also switch your race distance at the Expo. Pick up your race package, and the proceed to the ‘Solutions Desk’ to switch.

The race fee recognized at the switch, is the fee at the date of the switch, not the fee at the time of the initial registration.

Note: If a registered runner runs another race without officially switching events prior to race day, upon crossing the Finish Line the runner will not receive a finisher medal. In addition, the timing company will register that runner’s time as DNF or Did Not Finish.


RACE RESULT POLICY

VALIDATION OF RACE RESULTS POLICY

It is the responsibility of each runner (“Runner”) to properly place the chip timing device (“Chip”) appropriately. The timing chip is embedded in the runners Bib. The Bib must be worn on the front of the runners’ shirt to work properly. When worn other than the front of the shirt, timing may not be captured.

To maintain the integrity of race results for the BMO Vancouver Marathon, race results for any particular runner may not be validated in the following circumstances:

  • Where (Chip) times at specific locations, have not been recorded (despite both start and finish (Chip) times having been recorded);
  • Where (i) (Chip) times at specific locations, have not been recorded, and (ii) there is a negative split time between the first half of the Marathon / Half Marathon and the second half of the Marathon / Half Marathon exceeding 15 minutes; or
  • In such other circumstances as determined by the sole and exclusive decision of the Board of Directors of the Vancouver International Marathon Society (“Society”).

In the event a runner’s time has not been validated in the circumstances described above, the runner may appeal the non-validation by requesting, in writing, that the Society review the validation of the runner’s time. Such review will be based on the written explanation of the runner and a review of the cameras, film and photo, commissioned by the Society during the race. All decisions by the Society as to any such appeal are final.

The Society reserves the right to forward notice of all results that have not been validated to BC Athletics, Athletics Canada, the Boston Marathon Society or such other race governing organizations as appropriate.

GUN TIME VS CHIP TIME

The BMO Vancouver Marathon bases the results on Gun Time AND Chip Time. Gun Time is the time from the start of the race (gun) to when you cross the Finish Line as per IAAF, Athletics Canada, USATF, AIMS and International Awards standards. Chip Time is the time recorded by the BibTag/timing Chip once a runner crosses the Start Line, then the Finish Line.

Gun Time will be the Official time for all Elite Athletes and Masters Elite Athletes. Chip Time will be the Official time for all other runners, including Age Group winners.


RULES OF COMPETITION

  • Participants must stay within course boundaries, as designated by officials, marshals  traffic cones, barriers, and other markings, at all times. Failure to do so may result in disqualification and ineligibility for future BMO Vancouver Marathon events.
  • Participant bib numbers must be fully visible at all times on the front of the body.
  • Participants are advised not to invite anyone not officially registered for the event to join in any part of the race. Any runners not officially registered for the event will be given one warning before the Police will be advised, and the runner will be removed from the course.
  • Age group winners who are not valid or running under another bib, will be required to return any awards.
  • The Society reserves the right to disqualify any individual from the BMO Vancouver Marathon event. This disqualification may be based on, but is not limited to, all race policies; unsportsmanlike conduct; competing with an unofficial bib number; competing with a bib number assigned to another race distance within the event; competing with an official bib number assigned to another person; transferring or attempting to transfer an official bib number, or to obtain such bib number, from another person; being paced during the race by a person not entered in the race; accepting assistance from non-race participants; crossing the finish line without having completed the entire course; and providing false information on the race entry form. Individuals disqualified from a race will be removed from the race results and may be barred from future events.

POLICY ON DOPING

The international sport governing bodies IAAF and IOC have banned Russian athletes from international competition and as such the BMO Vancouver Marathon will not accept Russian athletes into the Elite Athlete Program, nor will Russian athletes be eligible for awards or prizing.

In-competition drug testing is not currently administered by the Vancouver International Marathon Society. Our races are AIMS certified, but unsanctioned by the IAAF and are thereby not required to conduct drug testing. A winner, first, second or third place, who becomes disqualified by a recognized governing body due to doping in the time period of our event will be disqualified from our event and the title removed. The title will then be awarded to the next qualified athlete. Disqualified winners will be requested to return or refund any prizes received.


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